Microsoft’s Office 365 has been a great help to businesses across the globe. The cloud suite of programs and services allows companies of all sizes to compete on productivity, flexibility and agility.
Most companies are well acquainted with document-driven programs like Word, Excel, and Powerpoint. However, Office 365 comes with another extremely useful service for growing workplaces – Microsoft OneDrive.
OneDrive is a file-hosting service that’s been on the market since August 2007. Its primary use for cloud-based file storage benefits not only large companies but also small and medium-sized businesses. When implemented effectively, it can improve the way your organization stores and shares files, leading to greater results and progress across your entire operation.
We’ve come up with a list of the top 4 ways Microsoft OneDrive evolves your business.
OneDrive Improves Your File Security
75.6% of organizations encountered at least one successful cyber attack within the past 12 months. The rate of these attacks keeps climbing as the hacking programs and malware used by cybercriminals spreads and diversifies. For your business, that means investing in more robust programs and services that have built-in security frameworks to reduce the chances of any security breaches.
OneDrive benefits your security practices in two ways. For starters, it provides secure sockets layer (SSL) encryption for your data in transit. In other words, uploading and downloading a file is protected by security algorithms, making it extremely difficult to hack your data and documents. For business users, OneDrive also provides encryption for data that isn’t being accessed (known as data at rest).
OneDrive Grants Anywhere, Anytime File Access
Employees who believe their workplace effectively uses mobile tech are more creative, satisfied, and productive at work. Business dynamics are constantly changing, and the rise of mobile devices and remote workers has made cloud-based applications and file access necessary components of a modern network operation.
Microsoft OneDrive gives employees a simple and effective way to access their files. Employees can log into their Office 365 account and remotely access their own or shared files stored on OneDrive. Being able to do so from anywhere in the world opens the possibilities for remote work without lapses in productivity.
There are also multiple Microsoft-supported OneDrive applications for Windows, Mac, iOS, Android, and Linux operating systems. In practice, that means that your organization can access their important files from any mobile device at any time.
OneDrive Allows Collaborative Editing
Without collaboration, organizations can’t get ahead. Businesses require a platform that gives employees the necessary tools to work together and share information seamlessly. Cooperation is vital for producing better overall results in a reasonable timeframe.
Instead of having to save and close a file before another person can review it, OneDrive users can effectively edit, approve and share project feedback in real time with colleagues and partners over the internet.
OneDrive Ensures Safe External File Access
One of the biggest gripes of many companies is the inability to share these files across networks reliably. Yes, it’s important to have a functional internal file sharing platform – but what about sharing files with external users? Luckily, Microsoft’s OneDrive team found a solution to the problem.
Organizations can easily share individual files (and even entire folders) with external users. To do so, they must set up a sign-in for the document that uses the external user’s email address to authorize additional user access. Organizations can also set permissions for these files, such as making them read-only or editable. External users will have access only to the files they need, and organizations won’t have to worry about possibly oversharing or unintentionally exposing sensitive information.
Microsoft’s OneDrive Benefits Your Business
To unlock the benefits of OneDrive, your organization must sign up for an Office 365 plan. If you haven’t switched over to Office 365 yet, we can help you with your migration. For any questions about OneDrive features and capabilities, feel free to reach out to us.