There is absolutely no doubt that the economy has adversely affected us. Its biggest impact has been on our pockets, our expenses, and the way we utilize resources. Companies are either reducing headcount or reducing overhead. As a result, Print Management is gaining momentum and sparking interest for many companies because it strategically curbs costs while also conserving the environment and reduces overhead expenses without harming productivity!
You might have heard that on average 1-3% of a company’s revenues are spent on printing, but the majority of companies have no idea what they are spending on printing. So think to yourself how much your company makes in yearly revenues and take 1% of that number. Higher than what you thought right?
In order to reduce a company’s printing costs, the following generic strategy can be achieved through your organization with the help of a Document Management and Managed Print Services Company.
- Have an assessment done of what you currently have such as devices, print volumes, usage patterns, total cost of ownership of your printing infrastructure, etc
- Outsource the management of your printers-A Managed Print Service Provider can track and manage your usage and provide you with your supplies, service, support, etc. It’s “time out” for using multiple vendors to satisfy these requests.
- Continuous improvement- The Managed Print Services Provider should sit down with you on a quarterly basis (recommended) and review your strategy and explore if more recommendations can be made to further optimize your printing infrastructure.
The 3 steps above are very simple to implement. The assessment is no more than the installation of an agent (software) into your network that scans, finds, and gathers useful information from each printing device in your network. This information is used to provide you a detailed account of your printing infrastructure. Knowledge is power right?
So doesn’t it make sense to at least explore print management, discover how much you’re spending in office printing, and develop strategies to cut those costs? Take advantage of simple strategies that can be used to cut your costs. Office Printing is inevitable. After all, cutting print costs doesn’t damage productivity or morale like reducing headcount does…
Click here to find out how Print Management can save your firm an average of 20%
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